Charging and Remission Policy for School Activities

Charging and Remission Policy for School Activities

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CHANCERY EDUCATION TRUST
DAVIDSON PRIMARY ACADEMY
CHARGING & REMISSIONS POLICY
6th OCTOBER 2016

Purpose and Background

At the Chancery Education Trust we recognise the valuable contribution that the wide range of additional activities, including trips, clubs and residential experiences can make towards pupils’ education.

All our pupils should have equal opportunity to benefit from Academy activities and visits (curriculum and extra-curricular) independent of their parents’ financial means. This charging and remissions policy describes how we will do our best to ensure a good range of visits and activities are offered whilst maintaining a fair and coherent system of charges and remissions within the constraints of the Trust’s budget.

The policy is written to comply with the relevant terms of:

* The Education Act 1996;
* The Education (School Sessions and Charges and Remissions Policies) (Information) (England) Regulations 1999; and
* The Education (Prescribed Public Examinations) (England) Regulations 2010.

It also references the ‘Charging for School Activities’ guidance produced by the Department for Education October 2014.

Charging

No pupil should have his/her access to the curriculum limited by charges. However, the Trust reserves the right to levy a charge in any circumstances permissible under statute as detailed in the following pages.

When charges are to be made the Trust reserves the absolute right to determine whether the activity has to be cancelled if an insufficient number of families are prepared to pay for the activity to take place.

Any parent can make a request to the Academy Principal who can at their discretion agree a one off exemption.

The Trust will make no charges for:

* The admission to the Trust;
* Education provided during Academy hours (including the supply of any materials, books, instruments or other equipment);
* Education provided outside Academy hours if it is part of the Curriculum, or part of a syllabus of a prescribed public examination that the pupil is being prepared for at the Academy, or part of religious education;

* Tuition for pupils learning to play musical instruments providing the tuition is required as part of the Curriculum, or part of a syllabus of a prescribed public examination that the pupil is being prepared for at the Academy, or part of religious education;
* Entry for prescribed public examination if the pupil has been prepared for it at the Academy;
* Transport provided in connection with an educational trip (e.g. swimming).

Activities for which the Trust can charge:

* Any materials, books, instruments or equipment where the child’s parent wishes them to be brought home and kept e.g. completed work produced in Design Technology or cookery classes;
* Optional extras (see below);
* Music tuition, but only where the teaching is not an essential part of either the Curriculum, or part of a syllabus of a prescribed public examination that the pupil is being prepared for at the Academy;
* Academy meals will be charged at the levels recommended by the Caterers. (Apart from pupils who are entitled to Free School Meals – parents are encouraged to take up this entitlement. If parents are entitled to ‘Pupil Premium Free School Meals’ the Trust needs confirmation from the Local Authority beforehand).

Optional Extras

Charges may be made for some activities that are known as “optional extras”. Where an optional extra is being provided a charge may be made for providing materials, instruments or equipment.

Optional extras include:

* Education provided outside of Academy time that is not:

i. Part of the Curriculum
ii. Part of the syllabus for a prescribed public examination that the pupil is being prepared for at the Academy; or
iii. Part of religious education

* Examination entry fees if the registered pupil has not been prepared for the examination at the Academy;

* Transport that is not required to take the pupil to Academy or to other premises where the Trust has arranged for the pupil to be provided with education; and

* Board and lodging for a pupil on a residential visit.

In calculating the cost of these optional extras an amount may be included in relation to:

* Any materials, books, instruments or equipment provided in connection with the optional extra;

* Non-teaching staff;

* Teaching staff engaged under contracts for services purely to provide an optional extra, this includes supply teachers engaged specifically to provide the optional extra; and

* The cost for teaching staff employed to provide tuition in playing a musical instrument, where the tuition is an optional extra.

The charge made in respect of individual pupils, will not exceed the actual cost of providing the optional extra activity, divided equally by the number of pupils participating. It will not therefore include an element of subsidy for any other pupils wishing to participate in the activity whose parents are unwilling or unable to pay the full charge.

Participation in any optional extra will be on the basis of parental choice and a willingness to meet the charges. Parental agreement will therefore be a necessary pre-requisite for the provision of an optional extra where charges will be made.
Voluntary Contributions

The Trust may request voluntary contributions from parents for the benefit of the Academy or any Academy activities. If an activity cannot be funded without voluntary contributions the Trust will make this clear to parents at the outset.

No child shall be excluded from an activity simply because his or her parents are unwilling or unable to pay. If insufficient voluntary contributions are raised to fund a visit then it may be cancelled. If a parent is unwilling or unable to pay, their child will still be given equal chance to go on the visit.

Residential Visits

The Trust will not charge for:

* Education provided on any visit that takes place during Academy hours;

* Education provided on any visit that takes place outside of Academy hours if it part of the Curriculum, or part of a syllabus of a prescribed public examination that the pupil is being prepared for at the Academy, or part of religious education;

* Supply teachers to cover for those teachers who are absent from Academy accompanying pupils on a residential visit.

The Trust will charge for:

* Board and lodging but the charge will not exceed the actual cost.

Exemptions
Parents/carers will be exempt from paying the cost of board and lodging if they can prove they are in receipt of the following benefits in respect of any period wholly or partly comprised in the time spent on the trip.

* Income support;
* Income based jobseeker’s allowance (payable under the Jobseekers Act 1995); or
* Support under part VI of the Immigration and Asylum Act 1999
* Child Tax Credit, provided that Working Tax Credit is not also received and the family’s income (as assessed by HM Revenue and Customs) does not exceed the sum given in the Revenue and Customs rules
* The guarantee element of State Pension Credit
* An income related employment and support allowance that was introduced on 27th October 2008.

Education partly during Academy hours

Where an activity takes place partly during and partly outside Academy hours, the following basis will be used for determining whether it is deemed to take place either inside or outside Academy hours.

Non-residential activities

If 50% or more of the time spent on the activity occurs during Academy hours, it is deemed to take place during Academy hours. Time spent on travel counts in this calculation if the travel itself occurs during Academy hours. Academy hours will not include the break in the middle of the day.

Where less than 50% of the time spent on an activity falls during Academy hours, it is deemed to have taken place outside Academy hours.

Residential visits

If the number of Academy sessions taken up by the visit is equal to or greater than 50% of the number of half days spent on the visit, it is deemed to have taken place during Academy hours. A “half-day” means any period of 12 hours ending with noon or midnight on any day.

Example 1: Visit during Academy hours

Pupils are away from noon on Wednesday to 9pm on Sunday. This counts as 9 half days including 5 Academy session, so the visit is deemed to have taken place in Academy hours.

Example 2: Visit outside Academy hours

Pupils are away from Academy from noon on Thursday until 9pm on Sunday. This counts as 7 half days including 3 Academy sessions, so the visit is deemed to have taken place outside Academy hours.
Additional considerations

In order not to place an unnecessary burden on family finances, the school will also adhere to the follow guidelines:

Where possible, trips will be published at least one month in advance; and
A system has been established which allows parents to pay instalments for residential trips.

Miscellaneous Charges

The Trust reserves the right, to charge back to parents/carers any bank charges, which arise due to default on payments e.g., bounced cheques.

Charges for the letting of the Academy grounds or premises can be obtained from the Academy offices.

Charge at cost will be made for the issue of replacement security passes (Trust Staff Only).

Breakages and replacements as a result of damages caused wilfully or negligently by pupils or staff – up to 100% of the costs will be charged at the discretion of the CEO.

Arrangements for monitoring and evaluation

The Finance Committee of the governing body will monitor the impact of this policy by receiving on a yearly basis a financial report on those activities that resulted in charges being levied, the subsidies awarded (without giving names) and the source of those subsidies. It will seek to evaluate the impact of the Academies extended services on those children most in need of additional support.

 

  Name Date
Policy written by Penelope Tait 06/10/16
Agreed by Committee Finance Committee 18/10/16
Adopted by Governing Body Full Governing Board 18/10/16
To be reviewed annually
Review by    
Review by Committee    
Adopted by Governing Body    


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